Cross-Organization Workspaces
Coordinate deliverables across borders without the spreadsheet chaos
The challenge & our answer
The Problem
International partnerships rely on email chains and shared folders to track who owes what by when. In our analysis of tens of thousands of EU cooperation projects, partners coordinated multi-hundred-thousand-euro budgets over Google Drive, email, and Zoom — losing track of submissions, manually compiling contributions from scattered locations, and repeating the same collect-review-revise cycle again and again across a project lifetime.
The Solution
Workspaces provide a shared coordination surface where multiple organizations track deliverables, collect contributions, and maintain status in one place. No single organization owns the workspace — it belongs to the collaboration. Partners see their assignments, coordinators see everything, and the compilation view shows who has submitted and who hasn't. Files stay in your cloud storage; the platform adds structure and status on top.
Key Capabilities
Deliverable Pipeline
Define what needs to be produced, assign ownership, set due dates, and track status from draft through published. Each deliverable shows who is responsible and what stage it is in.
Contribution Tracking
Partners upload contributions tagged to the right deliverable, partner organization, and language. Coordinators see all pieces side by side with version history and status.
Multilingual Output Support
Optional language matrix tracks which language versions exist for each deliverable. Essential for EU-funded projects that require outputs in multiple languages.
External Collaborator Access
Invite people outside the platform via email. They get guest accounts scoped to the workspace — no full platform onboarding required.
Cloud Storage Integration
Connect your Google Drive account and the platform creates a structured shared folder mirroring deliverables. Partners upload directly or via proxy. Files stay with you when the workspace closes.
Activity Timeline
Workspace-scoped activity feed shows who joined, what was submitted, and what status changed. One timeline for the entire collaboration.
Public Project Pages
Toggle a workspace to public and auto-generate a project page showing partners, objectives, timeline, and downloadable outputs. Replaces the standalone websites that 23% of cooperation projects build from scratch.
Workspace Modes
Choose between collaborative mode (partners co-edit deliverables, mutual agreement required) or coordinated mode (lead organization directs workflow). Honest acknowledgment of power dynamics.
How It Works
Create from connection or opportunity
When organizations decide to collaborate, one creates a workspace. It can originate from a matched connection, an opportunity listing, or be standalone.
Invite partners and assign roles
Add members from other organizations with roles: coordinator (manages everything), partner (contributes and creates deliverables), or observer (view-only). External people get guest accounts.
Define deliverables
List what needs to be produced: reports, curricula, datasets, training materials. Each has a type, owner organization, contributing organizations, due date, and status.
Collect contributions
Partners upload their pieces. Coordinators see the compilation view: who has submitted, who hasn't, what is ready to compile. Version history tracks revisions.
Review and publish
Coordinators review contributions, request revisions, or approve. When a deliverable is complete, mark it published. The workspace tracks the entire lifecycle.
Archive with learnings
When the collaboration ends, archive the workspace with structured learnings: what worked, what didn't, advice for others. This feeds the knowledge base and improves future suggestions.
Ready to get started?
Free to join — see plans & pricing →Frequently asked questions
How is a workspace different from a Google Drive folder?
A workspace adds structure that a folder cannot: defined deliverables with owners and due dates, contribution tracking per partner organization, language matrix for multilingual outputs, role-based access (coordinator, partner, observer), and a public project page when you are ready to share. Files can still live in your Drive — the workspace adds the layer of project state on top.
Can I invite people from outside the platform?
Yes. External collaborators get guest accounts scoped to a single workspace via email invite. They can contribute to deliverables without a full platform profile or onboarding.
What is the difference between collaborative and coordinated mode?
Collaborative mode treats all partners as equals — co-editing and mutual agreement on deliverables. Coordinated mode designates a lead organization that directs the workflow and approves contributions. Pick the mode that honestly reflects the power structure of the project.
What happens to my files when the workspace ends?
Files stored in your connected cloud storage (Google Drive, etc.) stay with you — the platform never took ownership. You can archive the workspace with structured learnings; archived workspaces stay searchable as a record of what your organization has delivered.
Can I make a workspace public to show funders?
Yes. Toggle a workspace to public and the platform auto-generates a project page with partners, objectives, timeline, and downloadable outputs — replacing the standalone websites that ~23% of cooperation projects build from scratch today.