Cross-Organization Workspaces
Coordinate deliverables across borders without the spreadsheet chaos
The challenge & our answer
The Problem
International partnerships rely on email chains and shared folders to track who owes what by when. Twenty thousand cooperation projects managing multi-hundred-thousand-euro budgets with Google Drive, email, and Zoom. Partners lose track of submissions, coordinators manually compile contributions from scattered locations, and the same collect-review-revise cycle repeats 15-30 times per project lifetime.
The Solution
Workspaces provide a shared coordination surface where multiple organizations track deliverables, collect contributions, and maintain status in one place. No single organization owns the workspace — it belongs to the collaboration. Partners see their assignments, coordinators see everything, and the compilation view shows who has submitted and who hasn't. Files stay in your cloud storage; the platform adds structure and status on top.
Key Capabilities
Deliverable Pipeline
Define what needs to be produced, assign ownership, set due dates, and track status from draft through published. Each deliverable shows who is responsible and what stage it is in.
Contribution Tracking
Partners upload contributions tagged to the right deliverable, partner organization, and language. Coordinators see all pieces side by side with version history and status.
Multilingual Output Support
Optional language matrix tracks which language versions exist for each deliverable. Essential for EU-funded projects that require outputs in multiple languages.
External Collaborator Access
Invite people outside the platform via email. They get guest accounts scoped to the workspace — no full platform onboarding required.
Cloud Storage Integration
Connect your Google Drive account and the platform creates a structured shared folder mirroring deliverables. Partners upload directly or via proxy. Files stay with you when the workspace closes.
Activity Timeline
Workspace-scoped activity feed shows who joined, what was submitted, and what status changed. One timeline for the entire collaboration.
Public Project Pages
Toggle a workspace to public and auto-generate a project page showing partners, objectives, timeline, and downloadable outputs. Replaces the standalone websites that 23% of cooperation projects build from scratch.
Workspace Modes
Choose between collaborative mode (partners co-edit deliverables, mutual agreement required) or coordinated mode (lead organization directs workflow). Honest acknowledgment of power dynamics.
How It Works
Create from connection or opportunity
When organizations decide to collaborate, one creates a workspace. It can originate from a matched connection, an opportunity listing, or be standalone.
Invite partners and assign roles
Add members from other organizations with roles: coordinator (manages everything), partner (contributes and creates deliverables), or observer (view-only). External people get guest accounts.
Define deliverables
List what needs to be produced: reports, curricula, datasets, training materials. Each has a type, owner organization, contributing organizations, due date, and status.
Collect contributions
Partners upload their pieces. Coordinators see the compilation view: who has submitted, who hasn't, what is ready to compile. Version history tracks revisions.
Review and publish
Coordinators review contributions, request revisions, or approve. When a deliverable is complete, mark it published. The workspace tracks the entire lifecycle.
Archive with learnings
When the collaboration ends, archive the workspace with structured learnings: what worked, what didn't, advice for others. This feeds the knowledge base and improves future suggestions.